How To Resign With Dignity: 3 Simple Examples

Our Top Three Tips for Those Wondering How To Resign With Dignity

Most companies will require you to present your notice of resignation in a letter. If you are unsure to whom you should address, you may send your letter as an attachment in an email copying HR and your line manager. However, your resignation should still be presented in a formal business letter format. Read on to find three resignation letter templates that will help you with that.

Young lady leaving her job with belongings packed in a box and a big smile on her face
It’s important to remain professional and positive in your current employment right until the moment you walk out of the door.

1 — Follow The Process

The first rule of resignation is to follow your company’s procedure. Read your employment contract thoroughly and make sure you understand how many weeks notice you are required to give and to whom you should address the letter.

2 — Remain Professional

No matter how you feel about your current company or your boss, you should always write letters of resignation in a professional tone. Keeping your explanation to a minimum will minimise the risk of you saying anything you might regret and avoid burning your bridges.

3 — Prepare for the Exit Interview

Exit interviews can be an intimidating experience, especially if you’ve never had one before and don’t know what to expect. Most companies use exit interviews as an opportunity to find out how they can improve workplace culture. Exit meetings are usually with an HR member or someone you don’t usually directly report to.

Young man having his exit interview with a member of HR
Exit interviews can be almost as nerve-wracking as job interviews! It pays to be prepared.

How to Write a Resignation Letter: 3 Simple Examples

You might not want to use the exact wording suggested in these downloads. However, these resignation letter templates will give you a good starting point no matter what your circumstances.

Example 1 — Basic Resignation Letter

This basic resignation letter template enables you to resign from your job with grace and dignity while keeping straight to the point. It allows you to say what you need to with a minimum of fuss.

Example 2 — Leaving for A New Job

If you have a new job to go to, you may feel compelled to tell your current employer who your new employer is and what your new job title will be. However, you are not legally obliged to do so.

Employee considering how to resign with dignity judging by this note in their diary
While you may feel like bursting into your boss’s office and shouting “I quit” at the top of your voice, there is always a company protocol to follow when resigning.

Example 3 — Reason for Leaving

One of the most common reasons employees resign from their jobs is not feeling sufficiently rewarded for their work. So whatever your reason for leaving, be it for a higher salary, improved benefits, or better work-life balance, a courteous way to dress it up is career progression. Even if the job you’re leaving for still has the same job title, if the rewards are better than you presently receive, you’re still progressing.

A Few Final Thoughts on How to Resign With Dignity

No matter how you feel about your current employer, you never know how things will pan out in future. You might find yourself needing to ask for their help again at some point later on in your career. Therefore, it’s always best to err on the side of caution and consider how to resign with dignity.



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Rachael. Adria Solutions

Rachael. Adria Solutions

Hi there! I’m Rachael, Marketing Manager at Adria Solutions Ltd. Read more about me here: